Community Arts Partner Funds

Our Goal: Create a community network that supports and sustains the arts-rich life of every child.

DOWNLOAD THE COMMUNITY ARTS PARTNER FUNDS GUIDEBOOK

FOR COMMUNITY ARTS PARTNERSHIP IDEAS, VISIT WWW.MINDPOPMATCHMAKER.ORG

Austin artists and community arts organizations are vital in helping Austin ISD move from being arts-involved to being an arts-rich school district.

Through the Creative Learning Initiative each participating school receives funding to support community arts partnerships that provide students with access to an in-school or out-of-school arts-based experience. For 2018-19 school year, the following vertical teams will have access to the CLI Community Arts Partnership Fund:

Foundational Vertical Teams

  • LBJ Vertical Team
    • $8/student (PK-8)
    • $4/student (9-12)
  • Anderson Vertical Team
    • $8/student (PK-8)
    • $4/student (9-12)

Sustaining Vertical Teams

  • McCallum Vertical Team
    • $3/student (Elementary)
    • $3/student (Secondary)
  • Travis Vertical Team
    • $3/student (Elementary)
    • $3/student (Secondary)
  • Crockett Vertical Team
    • $3/student (Elementary)
    • $3/student (Secondary)
  • Eastside Memorial Vertical Team
    • $3/student (Elementary)
    • $3/student (Secondary)

How to Access Community Arts Partnership Funding

There are FOUR major steps to accessing your campus’ Community Arts Partner Funding

  • STEP 1: PLAN YOUR EXPERIENCES FOR THE SEMESTER
    (both CLI-funded and campus-funded)
  • STEP 2: SUBMIT YOUR REQUEST FORM FOR ALL EXPERIENCES
  • STEP 3: BUDGET CHANGE REQUEST/CAMPUS ENTERS ALL POs
  • STEP 4: SUBMIT INVOICES FOR EACH EXPERIENCE

STEP 1: PLAN YOUR EVENTS

Identify experiences that you would like your students to attend or experience for the semester.  This includes both CLI-funded and non-CLI-funded arts experiences.

Though funding is allocated per student, it doesn’t have to be spent per student. The district’s goal in making campuses arts-rich is that each grade level experience TWO arts partnerships. This funding should be used as a resource to meet that goal.

Community Arts Partner Funds CAN be used to:

  • Have your students travel to community arts partners around the city to experience the arts
  • Have a community arts partner or local artist come to your campus

IMPORTANT NOTE: Starting January of 2018, CLI campuses may only contract on-campus visits with vendors from the approved Fine Arts Vendor list. If a vendor has never worked in the district before, campuses can submit a ONE TIME single service agreement for the semester. After the semester, those vendors should be encouraged to submit a proposal to become an approved Fine Arts vendor.

  • Collaborate with a community arts partner on an experience that is as unique as your campus.

A few examples that have been used in the past include: taking your students to see a play at a local theatre; bringing in a community arts partner to your campus to provide a workshop for students; or facilitating a collaboration between a local artist or a community arts partner and your students to design and create a new mural at your school.

Community Arts Partner Funds CANNOT be used to:

  • Purchase classroom art supplies
  • Go on field trips that aren’t Fine Arts experiences (i.e. The Thinkery, Alamo Drafthouse, IMAX movies, The Capitol)
  • Purchase food for events
  • Pay for subs for events

REMINDER: Please be aware of the district policy when planning your event.
If your students are traveling off-campus, please make sure you adhere to district policy on purchasing tickets (e.g., P-Card, PO, etc.)  

If you’re bringing a local artist or a community arts partner on-campus, please ensure they have a valid agreement in place and submit a purchase requisition AT LEAST THREE WEEKS BEFORE THE SCHEDULED ACTIVITY BEGINS.

The Creative Learning Initiative is NOT RESPONSIBLE for the execution of individual service agreements between community arts partners and individual campuses, nor for the entering of RQs. This must all be done by the campus.


STEP 2: SUBMIT YOUR CHART OF EXPENDITURES

At the beginning of each semester, all principals and bookkeepers will be given an excel sheet called the CAPF CHART OF EXPENDITURES.

Principals will work with staff to chart how they plan to use their allotted CLI funds for the semester, including Off Campus, On Campus, and Transportation needs. They will also plan any campus-funded arts experiences. (This will help with the Campus Inventories at the end of the year!)

All campuses have until September 28 to turn in their
Chart of Expenditures.

In January, a new form will be sent out for your Spring Semester experiences.

On March 25th, any funding for each school that has not been allocated to a specific experience will be placed into a “pot” where schools can apply to use additional funds.


STEP 3: BUDGET CHANGE REQUESTS/SUBMITTING RQs

After your Chart of Expenditures has been approved, your campus will need to submit a BCR to move funding into the appropriate 00LJ accounts to pay for your experiences. Funding will no longer be transferred from the CLI office. All funds start out in your campus account.

IF YOU ARE REQUESTING TRANSPORTATION

If your experience requires transportation, a portion of the allocated funding can be applied towards an AISD Bus.

  • Visit Webtrips
  • Enter your trip details, including your 00LJ 6494 account and put “CAPF” in the “Purpose” category
  • Route the trip through Fine Arts

Once we receive the notification in Webtrips, we will verify your transportation request from your chart of expenditures and approve the trip.

IMPORTANT NOTE: It is the responsibility of the campus to make timely and appropriate arrangements for student transportation.


STEP 4: SUBMIT THE INVOICE

At the end of each semester, bookkeepers will email Kelly Keys copies of all invoices for the experiences.

Any expenditure that does not have an invoice, or that was not approved, will be changed to charge a campus account number.

If you have any questions, please contact:

Kelly Keys
kelly.keys@austinisd.org
512-414-0054

John Green-Otero
john.green-otero@austinisd.org

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